Human Resources


Job Title: Civil/Criminal Counter Court Clerk                   Last Update: January 2021

Department: Court Services     Reports To: Jerome County Clerk Court Service Supervisor





Perform s a variety of duties related to the receiving of payments for traffic violations and criminal penalties, answers questions and provides information by phone and in person as needed.  In addition, perform s clerical support functions involving accurate docketing and processing of legal documents in civil matters. Customer service position.



  • Enters new infraction  and misdemeanor citations into Odyssey and set up the case
  • Takes payments for citations, criminal case fines and fees, restitution payments, misdemeanor probation fees, workman 's comp. fees, record requests and other line items including mailed payments
  • Assists customers at the counter and over the phone
  • Clerks ln-Custody Arraignments and processes paperwork (Alternating weeks)
  • Clerks Thursday Court for both Magistrate Judges and processes paperwork. This includes sending and annotating E-Filings received related to court hearings.
  • Prepares Orders and Judgments for scheduled Court hearings
  • Creates new Civil and Criminal cases in Odyssey
  • Processes and scans new counter  filings into Odyssey
  • Sends, processes, and annotates various E-Filings for both Criminal and Civil cases
  • Enters fingerprint card number into the cases in Odyssey and update/add SSN and identifying information to the case party master
  • Processes and issues Criminal/Civil Summon s and Warrants
  • Processes returned mail: Scan into Odyssey and update case party master to reflect new/undeliverable address
  • Help schedule parties for Jerome County Parenting Classes, including giving in formation

regard ing attendance and fees/fee waivers

  • Enters both Civil and Criminal dispositions and/or fines in Odyssey
  • Assists with scanning older files into Odyssey
  • Obtains information from files
  • Performs other  related duties as required


  • Experience taking, handling a cash drawer and balancing.
  • Cross-trains in other areas and assist other clerks as needed.
  • Assists the public in determining their needs and finds solutions
  • Reviews paid and dismissed citations and disposes of older citations according to Court protocol.
  • Performs other related duties as required.
  • Assumes the duties assigned by the County Clerk
  • Basic computer knowledge
  • Public relations/customer service skills
  • Good organization skills
  • Maintain confidentiality
  • Manual  dexterity to perform  office functions (typing, filing, collating, operating office machines, etc.)
  • Ability to perform essential duties efficiently and accurately with or without reasonable accommodations and without endangering incumbent or other employees
  • Sitting with intermittent moving within an office environment lifting of office supplies, talking, standing, walking, stooping, kneeling, crouching, and hearing (in person and  by telephone),memorizing, and seeing
  • Reaching, climbing and lifting up to 40 pounds
  • Performs other related duties as requested

Position is 37.5 hours per week with benefits.

Pay depends on experience.

Applications will be taken until February 18th 2021 please submit your applications to Michelle Emerson at the Clerks Office or you can take them to HR room 303.


P&Z Administrative Assistant Job Description


The position of Administrative Assistant is entry-level paraprofessional work. The Administrative Assistandevotes significant amount of time on routine administrative tasks. An Assistant mawork closelwith the public on a regular basis to providcustomer service on planninissues. Successful Assistants mabe asked to assiswith duties of the Administrator. Additional Duties include day to day office tasks and providing assistance to the Building Department as needed .


Administrative Assistant Duties


  • Performs routine office tasks in designated program areasincluding data entry, file management, copying, maintaining web-site. processing e-mail requests and answering telephones
  • Developand maintaintracking systems. hard copy and scanned fi les and records of assigned development permits
  • Responds to information requests
  • Process zoning development perm its
  • Prepares and distributes documents for public recordrequests
  • Prepares narrative staff reports and written decisions, such as Land Division and Boundary ne Adjustment Permits und er the supervision of the Administrator or Assistant Administrator
  • Prepares agendas and sched ules meetings (posts agenda on website)
  • Maintains minute(get signatures, poston website, maintain current and past meeting minute fi le)
  • Prepares and maintains hearing files for developmenpermits
  • Prepares public notices, legal advertisements and posts signage for public hearing
  • Attends public meetings prepareminutes, written decisions and recommendation for the Planning and Zoning Commission
  • Researches and com piles information on a variety of planninissues from multiple sources
  • Provides technical assistance and information to thpublic in the administration of specific planning programs areas or ordinances

  • Assists Administrator with correspondence, development interviews and other planning functions as requested


Office Functions


  • Process Mail
  • Maintain Supplies
  • Prepare Deposits
  • Prepare Claims (A/P)
  • Maintains Office Forms and Development Permit Applications


Building Department Functions


  • Schedule inspections
  • Process Building Department Permit Applications

Typical Knowledge


  • Know edge of planning principles and practices
  • Knowledge of principles and practices of research and data collection
  • Knowledge of effective writing technique and administrative procedures
  • Knowledge of computer hardware and software programs. which may include Microsoft OfficeInternet applicationsand data entry systems


Typical Skills


  • Oral communication and interpersonal skills to explain rules and procedures clearly to the public
  • Problem-solving skills and ability to gather relevaninfomation to respond to questions and resolve difficult matters
  • Ability to review development plans and apply provisions of the ordinances and codes to determine compliance with such regulation and to apply regulations to field condition 
  • Ability to maintaiconfidentiality of proposed development projects
  • Ability to provide accuracy in content and gram mar on wiTitten documents
  • Ability to wOrk independently and igroups with little or no supervision
  • Ability to work oseveral project or issues simultaneously


Minimum Qualifications


  • Associates Degree in urban planning. political sciences, public policy orelated field otwo years in the Planning and Zoning field and/or Administrative experience.
  • Proficient in relevant computer applications such aMS Office
  • Basic map reading skill s
  • Knowledge of correct spellinggrammaand punctuation
  • Knowledge of clerical and administrative procedures
  • Abilitttakminutes and work minimum of one night month