CURRENT JOB OPPORTUNITIES
Job Title: Civil/Criminal Counter Court Clerk Last Update: January 2021
Department: Court Services Reports To: Jerome County Clerk Court Service Supervisor
Perform s a variety of duties related to the receiving of payments for traffic violations and criminal penalties, answers questions and provides information by phone and in person as needed. In addition, perform s clerical support functions involving accurate docketing and processing of legal documents in civil matters. Customer service position.
DUTIES AND RESPONSIBILITIES
- Enters new infraction and misdemeanor citations into Odyssey and set up the case
- Takes payments for citations, criminal case fines and fees, restitution payments, misdemeanor probation fees, workman 's comp. fees, record requests and other line items including mailed payments
- Assists customers at the counter and over the phone
- Clerks ln-Custody Arraignments and processes paperwork (Alternating weeks)
- Clerks Thursday Court for both Magistrate Judges and processes paperwork. This includes sending and annotating E-Filings received related to court hearings.
- Prepares Orders and Judgments for scheduled Court hearings
- Creates new Civil and Criminal cases in Odyssey
- Processes and scans new counter filings into Odyssey
- Sends, processes, and annotates various E-Filings for both Criminal and Civil cases
- Enters fingerprint card number into the cases in Odyssey and update/add SSN and identifying information to the case party master
- Processes and issues Criminal/Civil Summon s and Warrants
- Processes returned mail: Scan into Odyssey and update case party master to reflect new/undeliverable address
- Help schedule parties for Jerome County Parenting Classes, including giving in formation
regard ing attendance and fees/fee waivers
- Enters both Civil and Criminal dispositions and/or fines in Odyssey
- Assists with scanning older files into Odyssey
- Obtains information from files
- Performs other related duties as required
- Experience taking, handling a cash drawer and balancing.
- Cross-trains in other areas and assist other clerks as needed.
- Assists the public in determining their needs and finds solutions
- Reviews paid and dismissed citations and disposes of older citations according to Court protocol.
- Performs other related duties as required.
- Assumes the duties assigned by the County Clerk
- Basic computer knowledge
- Public relations/customer service skills
- Good organization skills
- Maintain confidentiality
- Manual dexterity to perform office functions (typing, filing, collating, operating office machines, etc.)
- Ability to perform essential duties efficiently and accurately with or without reasonable accommodations and without endangering incumbent or other employees
- Sitting with intermittent moving within an office environment lifting of office supplies, talking, standing, walking, stooping, kneeling, crouching, and hearing (in person and by telephone),memorizing, and seeing
- Reaching, climbing and lifting up to 40 pounds
- Performs other related duties as requested
Position is 37.5 hours per week with benefits.
Pay depends on experience.
Applications will be taken until February 18th 2021 please submit your applications to Michelle Emerson at the Clerks Office or you can take them to HR room 303.
P&Z Administrative Assistant Job Description
The position of Administrative Assistant is entry-level paraprofessional work. The Administrative Assistant devotes a significant amount of time on routine administrative tasks. An Assistant may work closely with the public on a regular basis to provide customer service on planning issues. Successful Assistants may be asked to assist with duties of the Administrator. Additional Duties include day to day office tasks and providing assistance to the Building Department as needed .
Administrative Assistant Duties
- Performs routine office tasks in designated program areas, including data entry, file management, copying, maintaining web-site. processing e-mail requests and answering telephones
- Develops and maintains tracking systems. hard copy and scanned fi les and records of assigned development permits
- Responds to information requests
- Process zoning development perm its
- Prepares and distributes documents for public records requests
- Prepares narrative staff reports and written decisions, such as Land Division and Boundary L i ne Adjustment Permits und er the supervision of the Administrator or Assistant Administrator
- Prepares agendas and sched ules meetings (posts agenda on website)
- Maintains minutes (get signatures, posts on website, maintain current and past meeting minute fi le)
- Prepares and maintains hearing files for development permits
- Prepares public notices, legal advertisements and posts signage for public hearing
- Attends public meetings prepares minutes, written decisions and recommendation for the Planning and Zoning Commission
- Researches and com piles information on a variety of planning issues from multiple sources
- Provides technical assistance and information to the public in the administration of specific planning programs areas or ordinances
- Assists Administrator with correspondence, development interviews and other planning functions as requested
- Process Mail
- Maintain Supplies
- Prepare Deposits
- Prepare Claims (A/P)
- Maintains Office Forms and Development Permit Applications
Building Department Functions
- Schedule inspections
- Process Building Department Permit Applications
- Know edge of planning principles and practices
- Knowledge of principles and practices of research and data collection
- Knowledge of effective writing technique and administrative procedures
- Knowledge of computer hardware and software programs. which may include Microsoft Office. Internet applications, and data entry systems
- Oral communication and interpersonal skills to explain rules and procedures clearly to the public
- Problem-solving skills and ability to gather relevant infomation to respond to questions and resolve difficult matters
- Ability to review development plans and apply provisions of the ordinances and codes to determine compliance with such regulation and to apply regulations to field condition
- Ability to maintain confidentiality of proposed development projects
- Ability to provide accuracy in content and gram mar on wiTitten documents
- Ability to wOrk independently and in groups with little or no supervision
- Ability to work on several project s or issues simultaneously
- Associates Degree in urban planning. political sciences, public policy or related field or two years in the Planning and Zoning field and/or Administrative experience.
- Proficient in relevant computer applications such as MS Office
- Basic map reading skill s
- Knowledge of correct spelling, grammar and punctuation
- Knowledge of clerical and administrative procedures
- Ability to take minutes and work a minimum of one night a month